Reimbursement: All shopping items can be reimbursed. Please keep all receipts in single files (only regatta items included on the receipt), scan them and ensure they are all oriented the same. The 2023-2024 Payment Form can be found here to submit expenses (Click Payment Request Form):
Once the form is submitted, the treasurer will have to approve. A completed form will look like the file here. To obtain the password to open this file, or to ask any questions, please email Dennis Ward – firstname.lastname@example.org.
SAS Does not reimburse Sales Tax. Any Sales Tax must be deducted from the total receipt amount. Some stores have a W9 on file from SAS and if identified as a SAS purchase, will not charge Sales Tax.
Below is a brief tutorial on how to complete the reimbursement form:
The first page should look like this. Type in your name and email address on the indicated lines:
After clicking the Go to form button a blank form will be presented – scrolling will be necessary in most browsers
Complete the form as follows:
Site / Department: Athletics
Select the option that best describes this request: 2 Non-Employee reimbursement/refund (address required)
Name of Company/Person receiving this refund: Your Legal First and Last Name (What you use when cashing a check)
Address / City / State / ZIP – Your home address information / where you receive mail
Does this payment require special handling? : Use the Pull Down to Select NO
In the large RED BOX (Brief Description), type in – Regatta Food for Specific Regatta Name
For Example: “Regatta Food for Hebda Cup Regatta”
Select account number / routing option: Use the Pull Down to Select: Crew 61.2431.0186
Below that, the Amount box is the amount of requested reimbursement. This must match the total of the attached receipts!
Form Initiator: Click on this box, and a popup will load for an electronic signature
Add Attachments (Top or Bottom of form) – the single file containing all the receipts. The file must be a PDF and the receipts all oriented the same.
When complete, click on Continue and the following window will be presented:
ONLY select the 2nd Option: Student Activity (Club, Teams)
The next / last window will look like this:
Click Send to recipient